Frequently Asked Questions
What is covered? What will my costs be?
What is a typical schedule?
I submitted my application over 10 days ago. Why haven't I received a confirmation?
Can I apply to more than one seminar?
What is a CV?
When will I find out if I am accepted?
I am not a U.S. citizen. Do I need a visa to participate in the seminar? Will you issue a letter of invitation?
I am not a U.S. citizen. Can I still receive an honorarium? Will I need to pay U.S. taxes?
Can I find out why I wasn't accepted into an event?
I missed the deadline for 2011 Seminars. When will the application process begin for 2012 Seminars?
If you are still not able to find an answer to your question, please contact us at firstname.lastname@example.org or 616.526.8558.
Each seminar is slightly different. A detailed letter will be sent to the applicant once they are accepted, prior to confirming acceptance. Lodging is typically in the family-friendly Knollcrest East courtyard apartments on Calvin's campus at no cost to the participant. Participants are generally responsible for all but weekday lunches. There are no registration fees for any of the summer 2011 seminars. Participants are eligible for a small amount of travel reimbursment (up to $300) for travel to and from Grand Rapids, Michigan.
Most seminars meet only in the mornings, with the occasional afternoon session. Ultimately, however, the schedule is determined by the director, depending on his or her goals and the length of the seminar. Week-long seminars tend to include more in-class time than two or three week seminars.
We will only send an email confirmation upon receipt of all your application components. It may be that we have not received all the pieces we need. If you are sure that you have submitted all the required components, it may be that an email has been blocked on your end or ours. The good intentions of SPAM blocking devices sometimes inadvertently block good emails as well. Please call us to find out if your application has been received. Seminars cannot be held responsible for blocked emails.
Yes, it is permitted. We do not recommend it for research seminars. Selections for these seminars are made according to the relevence of your research to the topic of the seminar and we do not anticipate equal eligibility in mulitple seminars.
If you are accepted to participate in more than one seminar, you will be asked to make a choice regarding event participation. Each participant may attend one seminar per summer.
Individuals applying for any of the 2011 Seminars are ineligible to apply for the 2011 Communitas program.
A CV, or curriculum vitae, is similar to a resumé. This document should include your training and education, work experience, publications, any awards or honors that you have received, and any relevant or significant activities such as board memberships and volunteering. The following website gives further information on what a CV is with a sample: http://jobsearch.about.com/od/cvsamples/a/blsamplecv.htm
The application deadline for all the seminars and workshops is January 14, 2011. After the deadline, all of the applications will be sent on to the directors for review and selection. We will respond to you via email regarding your applicant status as soon as we are able, but no later than March 1, 2011.
I am not a U.S. citizen. Do I need a visa to participate in the seminar? Will you issue me a letter of invitation?
It is highly recommended that all non-U.S. citizens contact the Seminars office as soon as they receive notification of their acceptance, so that they can talk through any questions that they may have. However, it is ultimately the responsibility of accepted applicants to determine which visa is needed for participation in the seminar, and what the process is in their specific situation. Participants are ultimately responsible to obtain the necessary paperwork and appointments and to pay any necessary fees.
All accepted applicants will receive an email of confirmation, stipulating the arrangements that will be made for them should they confirm their acceptance in the event. Hard copies of this letter will be sent to those living outside the U.S. or upon request. This letter can function as a letter of invitation for the purposes of applying for a visa.
Some seminars include honorariums for participants, however these must be dispensed in compliance with federal and campus regulations. In general, participants must prove that they are eligible to work in the U.S. and they must have a U.S. tax identification number. Typically this means that participants must apply for a specific visa and (if they do not already have a U.S. tax identification number) apply for a U.S. Social Security Number upon their arrival into the U.S., which can take several weeks to process. However the process will be different for each individual depending on their citizenship, residence, and travel history. It is highly recommended that non-U.S. participants contact the Seminars office as soon as they receive notification of their acceptance, so that they can talk through any questions that they may have.
All stipends are taxable income. Non-U.S. citizens should expect that up to 30% of their stipend may be withheld in taxes. In some cases funds may be returned to the participant if they file a U.S. tax form at the end of the year. In some instances this amount may also be waived in accordance with tax treaties between the U.S. and the participant's home country.
Due to the number of applications we receive, we do not respond to individual applicants on the decisions that are made.
More information, including the application process, for 2012 Seminars will be posted in the fall.