About Us - Policy Statement

Food & Beverage Service

All food and beverage must be supplied by the Prince Conference Center. No food or beverage is allowed to be brought into the facility, with the exception of wedding cakes. When a wedding cake is brought in, a service charge of $0.50 per person is applied. In addition, no food prepared by the Prince Conference Center will be permitted to leave the premises.

Alcohol

Alcoholic beverages are not permitted on the premises.

Pricing

A service charge of 18% applies to all food and beverage. Michigan state sales tax of 6% will be added to all charges.

Event Requirements

Room set up needs, menu selections and overnight accommodations should be confirmed one month prior to an event but NO LATER THAN 14 days prior. Last minute changes are subject to additional labor charges. The Prince Conference Center reserves the right to adjust reserved space if the numbers of guaranteed guests requires.

Multiple Entrée Selections

Should a group wish to offer guests a choice of two entrees or a special diet menu, a breakdown indicating how many of each entrée is due three days prior to the event along with the guaranteed number of guests. The client will be responsible for providing color- coded place cards indicating entrée selections.

Audio Visual & Equipment Needs

The use of any equipment owned by the Prince Conference Center , including projectors, microphones and dance floor, is incorporated in the cost of the facility fee/room rental.

Guarantee Policy

A guaranteed number of guests must be received three business days (72 hours) prior to the event. This is the minimum number for which you will be charged. The Prince Conference Center will prepare food for 5% above the designated guaranteed count. An increase in attendance will be accepted up to 24 hours prior to the event. No reduction in guarantee will be accepted less than three business days prior to the event.

Tax Exempt Groups

Any group wishing to claim tax-exempt status must provide a hard copy of their tax-exempt form upon confirming space.

Cancellation Policy

Notice of cancellation must be received in writing by the Prince Conference Center 30 days prior to the event. If less than 14 days notice is given, a charge of 50% of the projected total revenue will be assessed. If another group utilizes the space, the cancellation fee may be pro-rated or waived.

Liability

Damage done to the property as a result of a group function will be at the host organizations expense. The Prince Conference Center cannot assume responsibility for the damages to, or loss of, any articles left prior to, during or following an event.

Deposits & Billing

An advance deposit is required in order to confirm space. This deposit is non-refundable. Accounts are to be paid in full upon receipt of billing. An unpaid balance is subject to a finance charge.