Network Resources: Where should I store my files?

Type of files

Location

Fileserver

Who has access

Size Limits

Personal Files
You may save files to your Calvin computer; however, operating system or hard drive failure can lead to losing data.
To maintain security and avoid data loss, save all work related data to the file servers listed below.

C:\

None

Anyone with access to your computer can access files stored on the hard-drive

Limit based on the size of your hard drive.

Personal work or course related files
Work-related and educational files you wish to keep private

H:\
acadia.home

Acadia

Only you

20 GB

Dept shared work or course related files
Work-related and educational files that you need to share with others in your department

R:\department
denali.dept

Denali

All members of your department

100 GB

Team (collaborative) shared files
Work/course-related files that you need to share with specific faculty and staff in other departments.

Created by request. Please contact the HelpDesk.

R:\teams
denali.teams

Denali

Access is restricted to individuals who have been granted permission to the specific Teams folder.

5 GB

Temporary shared files – faculty & staff
Non-confidential, work/course-related files that you need to temporarily share with other faculty and staff across departments.

U:\
glacier.common

Glacier

All faculty and staff

Files not accessed for a 12 month period may be deleted.

Temporary shared files - faculty, staff, & students
Non-confidential, work/course-related files that you need to temporarily share with other faculty and staff across departments, or with students.
Created by request. Please contact the HelpDesk.

S:\
rushmore.shared

Rushmore

All faculty, staff, and students can be granted access to specific folders.

Files not accessed for a 12 month period may be deleted.

Department web pages
Server location for everything published at www.calvin.edu
Access granted by request.  Contact the HelpDesk.

W:\
glacier.web

Glacier

Department Webmasters and others who have been given access.

Moodle Course Files
You may upload and save files within each Moodle course you teach using the Files resource in the Administration block.

Moodle > [course] > Administration block > Files

Moodle

Files are only visible to instructors, but can be opened to students by Add A Resource > Link to a File or Web Site.
Because the system is secured, intellect-ual property used for instruction can be stored here to help prevent copy-right infringement (via the Teach Act).

500MB per file

Moodle courses will be removed each semester. Please use a Master Course or Master Collaborative Course to save materials that will be re-used.

Moodle Master Course Files
Because a given course's content is only available during the semester it is taught, permanent Master Courses have also been created.
Files that will be re-used over multiple semesters should be stored in the appropriate Master Course. (See below)
You may upload and save files within your Moodle master courses using the Files resource in the Administration block.

Moodle > [course] > Administration block > Files

Moodle

Master Course files can only be accessed by the faculty teaching a particular course.

500MB per file

Moodle Master Collaborative Course Files
Curriculum files used by all faculty of a particular course should be stored in the Master Collaborative Course Files.

Moodle > [course] > Administration block > Files

Moodle

Master Collaborative courses and any files contained within can be accessed by all faculty teaching a particular course.

500MB per file