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Transcription Information

We can help you make a transcription

A transcription is a typed, word-processor file of an audio or video recording. Although we have audiocassette transcribers (audiocassette players with footpedal controls) which you may use to transcribe your audiocassette tapes, it will be more convenient for you to convert the audio to an .mp3 file, then use the free transcription software (and maybe a USB footpedal) to type the transcription on a computer.

If you want help, the A-V Department will convert your audio to an .mp3 file and put it in the AV folder of the S:\ Drive in your Novell account. You can download the .mp3 file when you are logged-in to your Novell account. If you are off-campus, you can connect to your Novell account at: netstorage.calvin.edu

Scenario 1: You need to transcribe audio from:

  • standard audio-cassette or micro-cassette, OR
  • audio-CD or audio file (such as .mp3, .wav or .wma)

1. a. Convert audio on tape to .mp3

If your audio is on tape, bring it to the A-V Department and we will digitize it to an .mp3 file (at no charge). We will put your .mp3 file on the network at: S:\AV\yourname.mp3 (please delete that file after you download it).

or

1. b. Convert digital audio file to mp3, wav, wma or...:

The transcribing software will play mp3, wav, wma, and several other formats. If you recorded your audio with a digital recorder from the AV Department, it probably recorded in the .wma format. If your audio file is not mp3, wav, or wma, you might need to convert it to one of those formats. If you don't know how to convert it, you may bring it to the A-V Department and we will convert it for you (at no charge). We will convert it to mp3 and put it on the network at: S:\AV\yourname.mp3 (please delete that file after you download it).

Or you may convert the file to .mp3, yourself. If you don't already have a program which will do that, use Switch, which is a free audio file converter for Windows and Mac (you don't need to install the extra programs which it offers).

2. Install the transcription software

Download a free copy of Express Scribe for Windows or for Mac (the Windows version works a little better, tho). It is software which will play audio files, such as mp3, wav, wma, and others, with features which make it easier to control while you are typing, such as by playing it at a slower speed and controlling with a footpedal. You don't have to use a pedal, but it is more convenient. If you want one, ask at the AV Desk. It is all explained in the QuickStart Guide, so read it!

3. Type, type, type...

Scenario 2: You need to transcribe audio from:

  • videotape OR
  • dvd OR
  • video file (.avi, .mpg, .wmv, .mov, etc.) OR
  • streaming from a webpage (YouTube, etc.)

If you DON'T need to see the video while you are typing the audio:

1. a. Extract audio from a videotape:
-If you need to transcribe audio from a videotape, bring it to the A-V Department and we will extract the audio to .mp3 for you (at no charge). We will put your .mp3 file on the network at: S:\AV\yourname.mp3 (please delete that file after you download it).

or

1. b. Extract audio from a dvd:
-If you need to transcribe audio from a dvd, rip the audio to .mp3. If you don't know how to do that, bring it to the A-V Department and we will extract it for you (at no charge). We will put your .mp3 file on the network at: S:\AV\yourname.mp3 (please delete that file after you download it).

or

1. c. Extract audio from a video file:
-If you need to transcribe audio from a video file which Express Scribe can play (.avi, .mpg, .wmv), install Express Scribe and start typing. If your file is not in one of those three formats, bring it to the A-V Department, and we will extract the audio to .mp3 for you (at no charge). We will put your .mp3 file on the network at: S:\AV\yourname.mp3 (please delete that file after you download it).

or

1. d. Extract audio from a streaming video, like YouTube:
-If you need to transcribe audio from a video which streams from a webpage, it must be captured and the audio extracted to .mp3. If you don't know how to do that, the A-V Department will do it for you (at no charge). We will put your .mp3 file on the network at: S:\AV\yourname.mp3 (please delete that file after you download it).

or

2. Install the transcription software:
Download a free copy of Express Scribe for Windows or for Mac (the Windows version works a little better, tho). It is software which will play audio files, such as mp3, wav, wma, and others, with features which make it easier to control while you are typing, such as by playing it at a slower speed and controlling with a footpedal. You don't have to use a pedal, but it is more convenient. If you want one, ask at the AV Desk. It is all explained in the QuickStart Guide, so read it!

3. Type, type, type

If you DO need to see the video while you are typing the audio:

1. Convert video to .avi
If you must see the video as you type, it must be converted to .avi so that Subtitle Workshop will play it. If you don't know how to do that, the A-V Department will do it for you (at no charge). We will put your .avi file on the network at: S:\AV\yourname.avi (please delete that file after you download it).

2. Install the transcription software
-Download a free copy of Subtitle Workshop for Windows. It is software with features which let you see your video while you are typing, and even play it at a slower speed (but Subtitle Workshop doesn't work with a footpedal). Note: there is a 16-step process for converting its text file to a standard word-processing file, which is explained in the Subtitle Workshop QuickStart Guide

If you need video transcription software for Macintosh, try Inqscribe.
You can download a non-saving evaluation version at: www.inqscribe.com/download.html

3. Type, type, type

 

Click for more Captioning and Transcribing info and tools.

Click for info on Google Video captioning and autocaptioning.