Batching and Editing in HDAQ

There are three ways to add digital files into Hyperion.

1. through the client-based software called Hyperion, upon which the HDA is based.
2. through the administrative module of the HDA, the HDAQ
3. through batch loading digital files and an accompanying delimited spreadsheet.

Batch loading into the HDA

HDA participants may already have, or may whish to create, digital files and accompanying documentation that describes these files. As long as both the digital files and the describing document meet certain criteria, it is possible for participants to avoid processing images and entering the metadata into HDAQ. Once the digital images are ready, participants can use any spreadsheet program to create a document that contains descriptive data of the files. The column heads will contain the metadata elements, and each row will represent one unique digital file. Contact the Electronic Services Librarian for more information on Batch loading into the HDA.

Editing Metadata in HDAQ

Once the image and metadata have been batch loaded into HDAQ, participants have the ability to go back and edit the files before they are uploaded into the HDA.

Department: (e.g.) History
Collection: (e.g.) Doug Howard (hist1)

Go to the HDAQ login at http://www.calvin.edu/cgi-bin/lib/hdaq.pl, or point to

• library's homepage
• A-Z Index
• HDAQ

Login: (e.g.) hist1
Password: (e.g.) h1st0ry

2. Choose "Edit an Entry" (in this case since all the images and accompanying metadata have already been entered).

3. Choose the item to be edited. Keep track of the items that have been editing.

4. Depending on the data in the spreadsheet file that has been batch loaded, various fields might still need data, and some of the fields have data to be edited (e.g.):

• Formal Name: title
• Creator: (all the same?)
• Local Notes: personal notes, etc
• Date of Original: (all the same?)
• Coverage: i.e., keywords
• Local Path: Academic Department/History/Turkey (is the current path)

5. Click on "Update Image" to complete the update.

Once you have done this to a record, Library staff will go back in and assign Library of Congress Subject headings, and then upload it in the HDA.