Moving to a new office and/or changing departments?


What you need to know

When you physically move to a new office you need to know how to move your computer, printer, and telephone.

When you move to a new department there are computer account considerations that need to be addressed.

Your computer accounts

  • If you move to a new office or change departments your Abacus, Novell, and KnightVision accounts remain the same.
  • If you are moving to a different department your supervisor needs to request access to the new department's g:\ drive and your phone extension needs to be changed. They can do this using the Request additional CIT services form.

Computer(s)

  • You are responsible for moving your computer, monitor, keyboard, mouse, desktop printer, and any other computer related equipment.  CIT will help with computer moves only in certain cases. Please contact the HelpDesk at x6-8555 for further information.

Printers

  • Departmental printers will be moved by CIT due to their size and the configuration needed for the printer once it has been moved. Please call the HelpDesk at x6-8555 if you have a printer that must be moved.

Telephones

  • IMPORTANT: Please do NOT move your actual phone set into your new office.  If a phone is needed in your new office, CIT will either install a new phone set or move your old phone for you.  There are important programming options that will be lost if you attempt to move the phone yourself that could cause you to be without a phone for a couple of days.
  • Contact the HelpDesk at least 3 days prior to your moving day to schedule your extension switchover.  Eiother fill out the online form Moving Offices Form: Telephone or email the HelpDesk at helpdesk@calvin.edu with the following information:
    • Phone Extension
    • Move Date
    • Old Office building and room number
    • New Office building and room number
    • GL-number (for charging long distance calls to your department)
    • Whether or not the office you are moving into is empty.
    • If you need bridged appearances on your new phone.
    • If you need any additional telecommunication lines (digital or analog) for devices such as fax machines or modems.

As always, if you have any questions or concerns, please contact the HelpDesk at x6-8555 or helpdesk@calvin.edu.