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Policies for Using Technology at Calvin

"Grateful for the advances in science and technology, we make careful use of their products, on guard against idolatry and harmful research, and careful to use them in ways that answer to God's demands to love our neighbor and to care for the earth and its creatures." (Paragraph 52, Our World Belongs to God, CRC Publications, 1988.)

We are stewards of technology; therefore God requires accountability in our use of these gifts. As a community that yields to the leadership of Jesus Christ , Calvin College expects responsible use of technology by faculty, staff and students.

 

What are CIT policies?

CIT polices are statements of the behaviors that are expected of all enfranchised users (e.g., faculty, staff, students, alumni, guests, etc.) of Calvin College information technology resources, and the consequences for failing to comply with the stated expectations.

CIT policies are intended to ensure compliance with applicable laws and regulations, to promote operational efficiencies, to enhance the college's mission, or to reduce institutional risks.

 

Why is it important that I understand CIT policies?

As a user of Calvin information technology resources it is your responsibility to be aware of both Calvin's policies on using Calvin's information technologies and federal, state, and local laws that affect your use of technology. As a Christian College, what might be allowed under the law may not be allowed at Calvin. This document provides information as to what Calvin expects of you, what are your rights and how to report violations.

 

What is the Policy on Responsible Use of Technology?

Policy on Responsible Use of Technology (in pdf format)

 

What are the consequences for a violation of policy ?

Use of information technology resources at Calvin College is a privilege, not a right. Violation of any parts of CIT Policies will subject the violator to disciplinary action, which may include any of the following: warnings, loss of access, probation, suspension, or legal prosecution.

  • Students: A breach of any parts of this policy may warrant referral to the Senior Judicial Advisor or Judicial Advisor as defined in Appendix G of the Student Handbook: General Disciplinary Process
  • Staff: A breach of any parts of this policy may warrant referral to their immediate supervisor as addressed in The Staff Handbook section on Rules of Conduct and Working Relationships
  • Faculty: A breach of any parts of this policy may warrant referral to the Provost's Office as addressed in section 6.1 of the Faculty Handbook: Procedures for Addressing Allegations of Misconduct
  • Alumni and guests of the college: A breach of any parts of this policy may warrant termination of access to Calvin information technology resources or banishment from the college grounds.

 

What are Calvin's policies regarding copyrights and file sharing?

Calvin College recognizes and supports United States copyright laws. Therefore the college does not support the illegal distribution of copyrighted material, and strongly discourages students from engaging in this activity. Sharing copyrighted material through peer-to-peer file sharing services, or other means is a violation of Calvin policy and Federal law. By sharing copyrighted material, students could be put under disciplinary action or receive legal penalties.

For more details, visit CIT policies on copyright and file sharing.

 

What are Calvin's policies regarding iPad security?

The purpose of this guideline document is to give direction and guidance on how to securely setup and operate Calvin College ("College") owned iPads. It is also recommended that those who use personal iPads for College purposes do so in a secure manner by following appropriate guidelines when possible.

For full guidelines and details, visit iPad security guidelines.

 

How do I report a known or suspected violation of a policy?

As a user of Calvin information technologies it is your responsibility to report any known or suspected violations of any CIT policy to the VP for Administration, Finance, & Information Services, any IT Director, or the IT Information Security Officer. (See CIT Organizational chart.)


Policy Definitions

College-wide - Any user of Calvin information technologies.

Enfranchised - Anyone who has been given the right to use Calvin information technology resources.

Guideline - A guideline is official advice from IT. Example: Computer Purchasing Guidelines.

Internal - Pertaining to those working within the Information Services Division. This includes students and contract employees.

IT - The Calvin Information Technology Department

Policy - CIT polices are statements of the behaviors that are expected of all enfranchised users (e.g., faculty, staff, students, alumni, guests, etc.) of Calvin College information technology resources, and the consequences for failing to comply with the stated expectations.

CIT policies are intended to ensure compliance with applicable laws and regulations, to promote operational efficiencies, to enhance the college's mission, or to reduce institutional risks.

Policy approval process (see flowchart) - The process by which IT policies are requested, approved, and maintained.
  • Internal policies relating directly to CIT staff, student employees or contract employees require approval by the IT Directors and the VP for Information Services.
  • College-wide IT policies require approval by the IT Directors, Information Services Committee, the Cabinet and at times the Faculty Senate.
  • Policies, both internal and college-wide, may be provisional until final approval is received.

Policy review - College-wide IT policies will be reviewed annually (or sooner if circumstances warrant) by the Policy Team.

Procedure (a.k.a. process) - A college-wide procedure is an established or preferred method of accomplishing tasks. An internal procedure (a.k.a. operation procedure) is the correct method of accomplishing tasks.

Standard- A level of quality that is required to be followed.

 

How do I request a change or addition to the "Responsible Use"policy?

  • The policy process flowchart.
  • If you want to request a change or addition to the policy please contact one of the CIT directors.
  • Policy request and approval process
    • The Policy Team will review College-wide CIT policies annually or sooner if circumstances warrant by the Policy Team.
  • Review of policies
    • Internal policies will be reviewed as warranted by the CIT Directors.