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Technology Policies and Agreements

CIT policies are statements of the behaviors that are expected of all enfranchised users (faculty, staff, students, alumni, guests, etc) of Calvin College technology resources, and the consequences for failing to comply with the stated expectations. 

CIT policies are intended to ensure compliance with applicable laws and regulations, to promote operational efficiencies, to enhance the college's mission, or to reduce institutional risks.


Violation Consequences
Reporting Violation of Policy
Policy Definitions


POLICIES & AGREEMENTS

Responsible Use of Technology
Copyrights and File Sharing

Information Security Policy
iPad Security Guidelines

Payment Card Industry (PCI) Data

Asset Care Guidance
Software Support
Student Computing Support




As a user of Calvin College technology resources it is your responsibility to be aware of both Calvin's policies on using Calvin's information technologies as well as federal, state, and local laws that affect your use of technology. As a Christian College, what might be allowed under the law may not be allowed at Calvin. These policies provide information on what is expected of you, what your rights are, and how to report violations.


Policy Violation Consequences

Use of information technology resources at Calvin College is a privilege, not a right. Violation of any parts of CIT Policies will subject the violator to disciplinary action, which may include any of the following: warnings, loss of access, probation, suspension, or legal prosecution.

  • Students: A breach of any parts of this policy may warrant referral to the Senior Judicial Advisor or Judicial Advisor as defined in Appendix G of the Student Handbook: General Disciplinary Process 
  • Staff: A breach of any parts of this policy may warrant referral to their immediate supervisor as addressed in The Staff Handbook section on Rules of Conduct and Working Relationships 
  • Faculty: A breach of any parts of this policy may warrant referral to the Provost's Office as addressed in section 6.1 of the Faculty Handbook: Procedures for Addressing Allegations of Misconduct 
  • Alumni and guests of the college: A breach of any parts of this policy may warrant termination of access to Calvin information technology resources or banishment from the college grounds.

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Reporting Violation of Policy

As a user of Calvin information technologies it is your responsibility to report any known or suspected violations of any CIT policy to the VP of People, Strategy & Technology, any IT Director, or an IT Information Security Officer.

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Policy Definitions

Asset - College-owned and provisioned device.

College-wide - Any user of Calvin information technologies.

Enfranchised - Anyone who has been given the right to use Calvin information technology resources.

Guideline - A guideline is official sanctioned advice from Calvin Information Technology.

Internal - Pertaining to those working within the Information Services Division. This includes students and contract employees.

IT or CIT - The Calvin Information Technology Department

Policy - CIT polices are statements of the behaviors that are expected of all enfranchised users (e.g., faculty, staff, students, alumni, guests, etc.) of Calvin College information technology resources, and the consequences for failing to comply with the stated expectations.

CIT policies are intended to ensure compliance with applicable laws and regulations, to promote operational efficiencies, to enhance the college's mission, or to reduce institutional risks.

Policy approval process (see flowchart) - The process by which IT policies are requested, approved, and maintained.
  • Internal policies relating directly to CIT staff, student employees or contract employees require approval by the IT Directors and the VP for Information Services.
  • College-wide IT policies require approval by the IT Directors, Information Services Committee, the Cabinet and at times the Faculty Senate.
  • Policies, both internal and college-wide, may be provisional until final approval is received.

Policy review - College-wide IT policies will be reviewed annually (or sooner if circumstances warrant) by the Policy Team.

Procedure or Process - a college-wide procedure is an established or preferred method of accomplishing tasks. An internal procedure (or operation procedure) is the correct method of accomplishing tasks.

Standard - A level of quality that is required to be followed.

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