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Email: Managing a Mailman email List

Summary: As the owner of a mailman mailing list there are operations available to you for list management. This document contains instructions for managing a mailing list at Calvin using Mailman. If you have any questions, refer them to the HelpDesk.

In the following commands:

listname: is the name of your list
password: is the password for your list
username@calvin.edu: is the email address of the person you are subscribing or unsubscribing.

logging in: log in to the web management interface

Mailman is managed by a web interface. In order to access the management page for your mailing list, go to:

http://list.calvin.edu/mailman/admin/listname

in the box labeled "List Administrator Password:", enter your password, and click the button "Let me in..." or press enter.

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Password: change the list password

After logging in to the web interface, click the link labeled "Passwords" in the Configuration Categories menu at the top left of the page.

Here you will see two boxes for changing passwords. One is for the Administrative Password (the one you used to log in), the other is the Moderator Password, this password is used by the Moderator to allow postings to the list if the Moderator is not the list owner (you).

To change either password, enter a new password in the correct field, and confirm it in the field below to make sure it was typed correctly, and click "Submit Your Changes"

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Subscribe: add people to your list

After logging in to the web interface, click the link labeled "Membership Management". Now click the link for "Mass Subscription" found under the link "Membership Management" that you just clicked.

Ensure that the default three options for subscription are as you wish:

  1. If you wish to make subscription voluntary, you may change this option from "Subscribe" to "Invite".
  2. If you wish to subscribe people silently, without sending an email, you may change this option from "Yes" to "No"
  3. If you are not the list owner, and wish to inform the list owner that new people have been subscribed, you may wish to select "Yes" instead of "No" here.

In the box entitled, "Enter one address per line below..." enter the addresses you wish to subscribe.

Example:
student1@students.calvin.edu
student2@students.calvin.edu
person@calvin.edu
person@OtherEmail.com

You may enter as few or as many addresses as you wish. Once you have finished, scroll to the bottom of the page and click the button, "Submit Your Changes"

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Unsubscribe: remove people your list

After logging in to the web interface, click the link labeled "Membership Management". Now click the link for "Mass Removal" found under the link "Membership Management" that you just clicked.

Ensure that the default two options for subscription are as you wish:

  1. If you wish to send an email to the people you are unsubscribing: change the "No" to "Yes"
  2. If you are not the list owner, and wish to send email notifications of the changes to the owner: change the "No" to "Yes"

In the box entitled, "Enter one address per line below..." enter the addresses you wish to unsubscribe.

student1@students.calvin.edu
student2@students.calvin.edu
person@calvin.edu
person@OtherEmail.com

You may enter as few or as many addresses as you wish. Once you have finished, scroll to the bottom of the page and click the button, "Submit Your Changes"

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Who: see who is subscribed to your list

After logging in to the web interface, click the link labeled "Membership Management". Now click the link for "Membership List" found under the link "Membership Management" that you just clicked.

On this page, there should be a table of all the members in your list, and their various permissions.

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Approval Commands

When Mailman requests your approval for something, it sends you a message that includes instructions on how to give your approval.

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Bounced Messages

Mailman may bounce certain messages that people attempt to post to your mailing list. These messages may be bounced for a number of reasons, such as being too long or appearing to be spam, or in some other way invalid.

Mailman will send you an alert with instructions for how to deal with the message.

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Moderated Mailing Lists

If the users of your list are moderated, then you as the list owner must approve their messages before they are posted to the list. When someone sends an email to your-listname@calvin.edu, the message is bounced to you for approval. Mailman will email you with instructions on how to either allow or disallow the email.

If you have any questions about using Mailing Lists, send them to the HelpDesk or call x6-8555.