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Calvin faculty, staff, and students use Office 365 email. Office 365 email can be accessed via Outlook on the Web, mobile, or desktop Outlook clients.

Office 365 Overview
Training Resources

How do I access my email?
How do I get an account?
Can I change my email address?
What is an email alias?
How do I log in to a generic email account?
Can I use something other than Outlook?
How do I know if an email is legitimate?

How do I access my email?

You can access your email via Outlook on the Web, desktop Outlook client, or via your mobile device. Log in using your Calvin email address and Calvin passphrase.

How do I get an account?

Student email accounts are created automatically when you become an official Calvin student.

Faculty and Staff accounts should be requested by the supervisor when the new employee begins work at Calvin.

Can I change my email address?

You have been assigned an email address that corresponds with your unique Calvin username. Your username cannot be changed unless you have done a legal name change. If you have legally changed your name, please contact your corresponding office:

Human Resources
Office of the Provost
Academic Services

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What is an email alias?

An email alias is an alternate email address that automatically routes to an official Calvin email mailbox. An email alias is not a physical mailbox and must point to another email address in order to work. You can not send mail as an alias and cannot log directly in to an alias, but faculty and staff may put their alias on business cards for a more personal email address than the official Calvin email address.

Faculty and Staff are automatically assigned a default email alias of (For example, Faculty and Staff may also create one additional email alias. Any email sent to your email alias will automatically route to your official Calvin email mailbox. You may change your alias at any time, but it will completely replace your former alias. You may not choose an alias that:

  • is currently in use by someone else
  • includes the word Calvin or any Calvin department or office name
  • includes inappropriate language
  • is less than 5 or more than 30 characters in length

Email aliases are not available to Calvin students.

How do I log in to a generic email account?

If you have access to another account (generic or department account), you can access it by clicking your picture in the top right corner in OWA then choose Open another mailbox. Type the email address you have access to and the mailbox will open in a new browser tab. If you're using the Outlook program on your computer, you will see the generic mailbox listed in the folder view under your personal mailbox.

If you need to perform a mail merge as a generic email account, you will need to know the passphrase of that account in order to log in directly to that mailbox. Only full generic email accounts that have a passphrase can be logged in to directly. Click here to change the passphrase for a generic email account. If you do not know the passphrase to your generic email account, please contact the HelpDesk.

More information on opening and using shared mailboxes

Can I use a program or application other than Outlook to access my Calvin email?

Outlook is the only officially supported application for accessing your Calvin Office 365 email. You may use the IMAP settings for Office 365 if you wish to use another email/calendar application, but CIT is unable to provide any support for other applications.

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