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Accounts & Access | supervisors of student employees

If you have any questions regarding student workers and their access to technology accounts and resources, please contact the HelpDesk.
Department Drives
Web Authoring
Printing
Email
Remove Access
HelpDesk Support
Training Resources
Other Student Employment Resources

Access to Department Drives and Teams folders

Students already have a Novell account and personal H drive.

Student workers do not automatically have any access to the Denali file server, including Department Drives and Team folders.

If your student worker needs access to a department drive, team folder, and/or other special network access, please use the request form to request access. Once access is granted, your student will see the DEPT (\\Denali) (R:) upon logging in to a Calvin computer. As with faculty and staff, student workers can only see the folders on Denali that they have been granted access to.

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Web Authoring

W Drive

If your student worker's duties include updating your department's web site, please use the request form to request web authoring access to WWW on Glacier\Web. The student will then see the WWW (\\Glacier\Web) (W): upon logging in to a Calvin computer. Each department is responsible for maintaining their own web site.

You will need to configure Dreamweaver on your student worker's computer in order to use Dreamweaver for web authoring.

dotCMS

If your student worker's duties include updating your department's web site using dotCMS, please use the request form. Please be sure to specify which areas of the Calvin website your student worker should have access to.

The Communications & Marketing department is responsible for support and training of dotCMS.

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Printing

Student workers should not use their personal printing quota for work-related printing.

When printing to uniFLOW on an MFD printer, student employees will see two options, one for their personal printing budget and one cost center for the department in which they work. Any work-related printing should be charged to the department and not to the student's personal print budget. It is the responsibility of the supervisor to train students in correct usage of the department cost center and to review the charges to the department to ensure a student worker is not using department funds to print personal jobs.

If you need your student worker(s) to have access to your department printers and cost center, please use the request form. Once access has been granted, your student worker may print to your departmental printers and uniFLOW printers using your department's printing budget.

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Email

All Calvin students have a student email account in Office 365. If your department has one or more generic Office 365 accounts used for department business or calendaring, please use the request form to request access to the account. Your student worker will be able to access the account by logging in to Outlook on the Web, clicking their picture on the nav bar, then choose Open another mailbox from the list of options. Type the email address of the mailbox you want to open. The other mailbox will open in a seperate tab in Outlook on the Web.

CIT encourages student employees to use the Outlook on the Web rather than the Outlook client.

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HelpDesk Support

Your student worker may contact the HelpDesk for any work-related technology problems or questions. If your student worker needs to contact CIT, please instruct them to give their full name, identify which department and supervisor they are working for, and be prepared to give the exact building and room location of their computer/workstation. Depending on the nature of the request, the HelpDesk may require permission or confirmation from a supervisor before the request can be completed, and may enter the ticket under the names of both the student worker and the supervisor. As with faculty and staff, any requests for additional access must always be made by the supervisor.

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Other Student Employment Resources