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Accounts & Access | FAQ

Technology Account and Access Frequently Asked Questions
ADMITTED STUDENTS
How do I create my Calvin account?
What does my Calvin account do?
What can I do as the parent of an admitted student?
STUDENTS
What accounts are available to me?
What do I do if I need additional access?
Can I access my accounts from off campus?
When will my access end?
GRADUATES | ALUMNI
Can I keep any of my Calvin accounts?
Am I able to continue using CIT facilities and services?
VISITING SCHOLARS
What accounts/access are available to me?
How do I request access?
GUESTS | VISITORS | PARENTS
What can I do as the parent of a current student?
Can I use the computers in Calvin's labs?
How do I connect to wireless on campus?
Am I able to print while on campus?
FACULTY | STAFF
What accounts are available to me?
What do I do if I need additional access?
Can I access my accounts from off campus?
SUPERVISORS | DEPARTMENT CHAIRS
How do I know which access form to use?
How do my student employees print?
How do I request access for my student employees?
How do I request an account for my new employee?
How do I request additional access for a current employee?
How do I terminate access/accounts for an employee?
EMERITI | RETIREES
What accounts are available to me?

ADMITTED STUDENTS

How do I create my Calvin account?

Click here to set up your Calvin account. You will need your Calvin ID number.

What does my Calvin account do?

During the admission process, your Calvin account gives you access to the enrollment forms for housing, health insurance, accepting financial aid, etc. It is important to check your email because once you are accepted to Calvin, this is how Admissions and other offices will communicate with you.

I am the parent of an admitted student. Can I set up my child's account or reset his/her passphrase for them?

Students are required to manage their own accounts and passphrase. CIT is not able to assist anyone except the individual student with resetting a passphrase. This is because access to some Calvin services include access to information that is protected by federal laws such as FERPA and HIPAA. If your child needs assistance setting up his or her account or resetting their passphrase, please have him or her contact the HelpDesk by phone, email, or in person and be ready to provide their birthdate, full name, Calvin ID number, and last for digits of the Social Security number (if needed).

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STUDENTS

What accounts are available to me?

As a currently registered Calvin student, you have access to several accounts and technology services:

  • Novell - Your Novell login allows you log on to any Calvin computer and also provides you with access to personal storage space on Calvin's server.
  • Office 365 - Office 365 is your Calvin-issued email as well as cloud file storage and access to Microsoft Office web-based and desktop-based applications.
  • Google Apps - Using your email address, log in to Google Apps to access Google services.
  • Calvin Portal - The portal provides you access to services such as you weekly class schedule, textbook lists, course catalog and registration, financial statements, time card entry for student employees, bike and vehicle registration, PIN and passphrase information, and much more.
  • Moodle - Moodle is Calvin's online Learning Management System (LMS). This is where you will have access to any online materials required for your academic coursework at Calvin.
  • Internet - Calvin offers wired Internet connections for students living in the dorms and apartments and wireless connectivity campus wide.
  • uniFLOW - You can print from anywhere, to anywhere using uniFLOW.

All of these accounts use your Calvin username and passphrase. Your Calvin username is given to you when you are first admitted to Calvin and cannot be changed (other than to reflect a legal name change). You can change an expired or forgotten passphrase at any time and will also be required to change your passphrase once a year for security.

Other resources & information:

What do I do if I need additional access?

If you are a student employee or doing research, have your supervisor or professor request the access that you need.

Can I access my accounts from off campus?

Yes. You can access your Office 365 and Google Apps accounts from any computer with an Internet connection. The same is true for Moodle and the portal. You can even access files stored on Novell drives by using NetStorage.

When will my access end?

When your access ends may differ depending if you are graduating or leaving Calvin for another reason.

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GRADUATES | ALUMNI

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VISITING SCHOLARS

What accounts/access are availble to me and how do I request them?

If you are long term guest such as a visiting scholar and it is necessary to have access to CIT services (login, printing, wireless, email, network drives, etc), your supervisor or host should contact the HelpDesk at least a week in advance of your arrival date. CIT cannot guarantee that all such requests will be honored and may need approval from other departments such as the Office of the Provost, but the HelpDesk will serve as the point of contact for assessing the needs of visiting scholars.

If you simply need a visitor logon so that you can use Calvin computers, please contact the HelpDesk so we may provide you with more information.

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GUESTS | VISITORS | PARENTS

I am the parent of an admitted student. Can I set up my child's account or reset his/her passphrase for them?

Students are required to manage their own accounts and passphrase. CIT is not able to assist anyone except the individual student with resetting a passphrase. This is because access to some Calvin services include access to information that is protected by federal laws such as FERPA and HIPAA. If your child needs assistance setting up his or her account or resetting their passphrase, please have him or her contact the HelpDesk by phone, email, or in person and be ready to provide their birthdate, full name, Calvin ID number, and last for digits of the Social Security number (if needed).

Can I use the computers Calvin's computer labs?

Guests such as parents, visitors, or conference attendees do not have access to technology services or Calvin's computer lab facilities. There are public stations located near the main entrance of the Hekman Library. These stations are available for guest/public Internet use.

How do I connect to wireless on campus?

The Guest network is available for all visitors and guests. This network is available campus-wide in nearly all locations. Guests whose home institutions use eduroam may connect to the eduroam network here at Calvin.

Am I able to print while on-campus?

You may check with the Hekman Library for guest printing options.

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FACULTY | STAFF

What accounts are automatically available to me?

When you become an employee at Calvin, you are assigned a uniqueue Calvin username and Calvin account which gives you access to basic resources (payroll and web time entry services, directory information, campus events room usage information, service requests, and vehicle registration) and Moodle, Calvin's online Learning Management System (LMS).

When you begin work at Calvin your supervisor will instruct you to go to the HelpDesk to receive your account and login information.

Your supervisor or department chair is responsible for requesting all accounts and access beyond these basic resources. There are several other accounts and services available to you via request. Your supervisor/department chair should decide which are appropriate.

All of the accounts and services provided and supported by CIT use the same Calvin passphrase.

What do I do if I need additional access?

If you find that you need access to an additional service or higher level access than what you currently have, your supervisor or department chair should complete the appropriate request form.

Can I access my accounts from off campus?

Office 365
You can access your Office 365 email, OneDrive for Business, and Office web apps online using any device with an Internet connection

Novell
There are two ways you can access Novell file servers from off campus:

  1. NetStorage can be used on any computer with an Internet connection. This web utility allows you to login via a web browser and access your Novell drives. This solution is easy and fast but is best if you just need to access one or a few files.
  2. If you are using a Calvin-owned PC or Mac, you can use the VPN service to connect your computer to Calvin's network and then map/mount your network drives as you would when you are on campus. This solution involves some initial setup and requires many more steps but is best if you need to do continuous work and access multiple files.

VPN Service
The VPN service allows you to remotely connect your Calvin-owned computer to Calvin's network even when you are not on campus. This connection is required if you are trying to use a web-based service that requires you to be on Calvin's network for security.

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SUPERVISORS | DEPARTMENT CHAIRS

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EMERITI | RETIREES

What accounts are available to me?

Emeriti and retirees will not have accounts or access starting on the date that has been determined by the Office of the Provost Office (for faculty) or Human Resources (for staff). Before your retirement, you will be given the option to set up an email forward so that you can maintain your @calvin.edu identity permanently. For details, please contact the Office of the Provost (if retiring faculty) or Human Resources (if retiring staff).

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