W-2 Information

Consent to Electronic W2

Please note that by giving consent, a printed copy will not be mailed. Employees may print the copy that is displayed at any time. IRS regulations require that employees give their consent to receive the W2 in electronic format. You will only need to give your eConsent once as it will remain in effect until revoked.

Consent can be revoked for future years by checking the non-consent box.

Consent to Electronic W2's can be found in the Portal.

  • Login to Portal
  • Choose the "Services" drop-down menu
  • Click on "Employment"
  • Under the "W2" section, click on W2 Electronic Consent.

eConsent Cut Off Time

Electronic W-2s for 2012 will be available online for those who have given their eConsent. Employees who do not give their eConsent by January 24, 2013 will receive a paper copy, which will be mailed by January 31. You will be able to sign up for an electronic version for future years begining mid-February.

W2 E-mail Notification

You will receive an e-mail (similar to those of your electronic advices) notifiying you that your electronic W-2 is prepared and available.

Ending Employment

If you end your employment in the middle of the year and you no longer have access to the Calvin Portal, the Payroll office will create a paper form and mail it to your last known home address. All previous W2's can be made available through the Payroll office.

Cannot view your W2?

Make sure to turn off your Pop-Up Blockers

If you have consented to an electronic W2 prior to it being created for you, the page will not reflect any given years to view. You will see a pdf icon, but nothing attached. You will receive an e-mail (similar to those of your electronic advices) notifiying you that your electronic W2 is prepared and available.