Purchasing Guidelines

Purchasing Guidelines

All vouchers, honorariums, stipends, and travel reimbursement forms need to be sent to the Gift and Grant Staff Accountant.  The Gift and Grant Staff Accountant will then review charges and make sure all charges fall within the approved budget and are expensed to the correct account. 

All purchases should fall within Calvin College’s purchasing policy and the Grantor’s purchasing policy.  If both the College and the Grantor have a policy in regards to the same item, the policy which is more restrictive needs to be followed.  It is extremely important for PI’s to be aware of all expenses being paid out of their grant funds and for all grant funds to be spent in accordance with Grantor policies and Calvin’s policies.  Direct any questions related to policies to the Gift and Grant Staff Accountant. 

Refer to the Calvin College Purchasing Policy for further information.