Bringing a spouse or friend along for travel
Spouses, family members, or friends may accompany Calvin faculty or staff members on business trips. However, any additional costs incurred because of these additional travelers are non-reimbursable. Fees normally assessed by Carlson Wagonlit for personal travel arrangements are waived for one individual who accompanies a Calvin faculty or staff member on a Calvin business trip.
When personal travel is combined with college business travel, Calvin cannot assume any additional costs associated with the non-business portion of the trip. Unless they are an integral part of a larger college business charge, these additional expenses are not to be paid by the college. Additional expenses should be paid directly by the faculty or staff member or by the individual(s) accompanying them on the trip. Should the college pay any of these costs, it should be reimbursed promptly.