When do I use it? A reimbursement form is used any time a purchase is made in which you have already paid for an item. For example, purchasing refreshments for an event. In that case you have aleader paid for an item and are seeking reimbursement.

How long will it take for me to get reimbursed? Approximately one to two weeks, assuming it is filled out properly. If the reimbursement form is not filled out properly or the proper documents are not attached it may take an indefinite amount of time, depending on how long it takes to get the reimbursement straightened out.

Where can I find it? Reimbursement forms can be found online, or in front of the Student Senate office.

How do I use it? Just fill it out and make sure you include the following pieces of information:

- Name of the person being reimbursed - Organization name to which the person belongs - Address to where the reimbursee would like the check sent - Purpose (what the items were used for), - Place (where the items were used), and - People (the names of the persons involved in the use of the items, WE MUST HAVE NAMES) - Signature of one of the officers of the student organization - MOST IMPORTANTLY : The actual receipt which lists the item(s) for which reimbursement is being sought. A copy of the receipt is not acceptable. Also, a debit copy of the receipt is also no longer acceptable. Once the form has been completed and the receipt attached to the form, you can submit it by placing it in the folder marked for completed reimbursement forms, which is located outside the Student Senate office.

Honoraria - (Honoraria Form)

When do I use it? An Honoraria form is used any time you want to give a ONE TIME monetary gift to someone who has done something for your organization. Often this person is an outside speaker, presenter, or special helper. The honoraria process must be used for any gifts of $25.00 or more.

How long will it take to get processed? The Honoraria form usually takes as long as the reimbursement form, typically one and a half to two weeks, at the most.

Where can I find it? Honoraria forms can be found online, or in front of the Student Senate office.

How do I use it? Just fill it out and make sure you include the following pieces of information: - Name of the person receiving the honoraria - The receivers address and SOCIAL SECURITY NUMBER (for tax purposes, yes, it does have to be reported as income for the receiver) - The service provided by the receiver - The name of the student organization issuing the honoraria (somewhere on the form) - Finally, if the check is to be picked up by someone to then be given to the individual or if the check is to be sent directly the the receiver (or payee, in this case).

When do I use it? A voucher form is used anytime there is an invoice which requires payment after receipt or directly from the college. To know whether or not a voucher is required, an invoice is usually required for the use of a voucher.

How long will it take to get processed? A voucher usually takes one and a half to two weeks, at the most, to be processed.

Where can I find it? The voucher form can be found online. The form is also available from the Finance Chair upon request.

How do I use it? If you have an invoice that needs to be paid, just bring it by the Student Senate office and the Finance Chair will take care of the rest. No signature by you is required on the form, just the signature of the Finance Chair.