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Grant Writing Process - Final Steps

Checking the details
In the final stages of grant writing, attention to detail is paramount. Check to make sure that your proposal conforms to all of the foundation's guidelines (page length, format, supporting documentation, and so forth)—and then check again.

We will be glad to assist you with formatting CVs, bibliographies, reference lists, preparing online forms, editing, proofreading, budgeting, understanding indirect costs, obtaining signatures, drafting institutional cover letters, making copies, overnight mailing or e-submission.

Final review
When everything is in place and ready to be sent (ideally, one week before the deadline), you should send your proposal (and all supporting documentation) to the Grants Office (within the Development Office) for a final review. We will contact you if we see any issues that need to be addressed.

Congratulations! You’ve submitted the proposal. Reward yourself for a job well done.

To help you celebrate, the Dean for Research will be awarding you a modest honorarium for submitting a grant proposal.

After your proposal has been sent, the waiting begins. Few foundations welcome follow-up phone calls or e-mails during this phase, so it is best to wait patiently for a response.

The award
If you receive positive news from your foundation, you will need to follow through with a few final steps:

  • Notify all appropriate individuals and departments.
  • Set up an account for the grant (see Cindy Koll in the Financial Service's Office for information on this).
  • Coordinate with the Grants Office to send a letter of thanks to the funding agency.
  • Set up a reporting/evaluation system and timeline based on the funding agency's requirements, and be sure to send the agency your reports in a timely manner.


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