Personnel Record Contents

Information contained in a personnel record will be maintained by the college to document an employee's identity, employment status, and job performance at the institution.

Personnel records will include the following materials (if applicable):

• resume
• employment application
• appointment letters
• checklist form for new hires
• HR/Payroll transaction forms
• job description
• information relating to a change in job status
• information related to a change in salary status
• letters of recognition and/or commendation
• performance reviews
• documentation of disciplinary actions

Personnel records will be securely housed in locked files by Calvin College Human Resources.