Cashing a Check | Refunding Tuition & Financial Aid | Interim Charges | High School Students Enrolled at Calvin
Institutional Withdrawals [back to top]
Students withdrawing from the college are required to inform the Registrar's Office of their decision to withdraw so that written notification can be circulated to other college offices. All tuition charges will be dropped for any student withdrawing from the college during the first 10 calendar days of the semester.
Students considering withdrawing are encouraged to contact the Office of Scholarships and Financial Aid to determine the financial impact of their decision.
Students withdrawing from one or more course, but not discontinuing, will have their tuition charges for those courses adjusted. Financial aid will be reviewed and will likely be reduced based on the revised tuition charges.
Room and board charges will be prorated over the entire semester for students who leave on-campus housing during the semester.
All other charges, such as, but not limited to, laboratory fees, art material fees, application fees, and health insurance fees are nonrefundable.
Students who discontinue enrollment before completing 60% of a semester will be reevaluated for financial aid eligibility for the semester based on the revised tuition charges and the period of time they were enrolled. Students may be required to return a portion of the aid originally received to the appropriate programs. A calculation will be made based on the official withdrawal date and the resulting revised tuition charges.
Tuition charges for students withdrawing from the college will be refunded as follows:
| Calendar days 1-10 |
100% |
| Calendar days 11-24 |
80% |
| Calendar days 25-31 |
60% |
| Calendar days 32-38 |
40% |
| After 38 days |
0% |
Calendar days begin the first day of classes.
Return of funds to aid programs is as follows:
Federal Title IV Aid [back to top]
If a student withdraws from the institution (discountinues) before completing 60% of the semester, the institution must determine the percentage of Federal Title IV assistance the student has earned. The percentage is determined by dividing the total number of calendar days in the semester into the number of calendar days completed as of the withdrawal date. Any unearned aid amount must be returned to the Federal Title IV program(s). Funds are returned in the following order: Direct Unsubsidized Loan, Direct Subsidized Loan, Perkins Loan, PLUS Loan, SEOG, Pell Grant, other Title IV programs.
State of Michigan Aid [back to top]
The reduction in the state award is calculated on the percent of tuition and fees originally paid by the state award. This percent is applied to the revised tuition charged (based on the withdrawal date) and results in the amount of the original award a student can retain. The remaining amount is returned to the state.
Institutional Aid [back to top]
For students withdrawing from the institution, the reduction in institutional aid is based on the percent of tuition and fees originally paid by the total of all Calvin awarded grants and scholarships. The percent is applied to the revised tuition charge (based on the withdrawal date) and results in a reduced amount of institutional aid.
The Financial Services Office will issue a check to the student for any credit balance remaining on his or her account after all charges have been paid and refunds have been returned. If a cash disbursement has been made to a student before discontinuing to pay for off-campus living expenses, the Office of Scholarships and Financial Aid will determine whether repayment of a portion of the cash disbursed is required. The student will be notified if there has been an overpayment that needs to be repaid. Upon collection, the overpayment will be returned to the appropriate financial aid programs.
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