Faculty & Staff - Interdepartmental Charges Policy & Procedure

Interdepartmental Charges Policy

Interdepartmental charges are made by the following departments: Audio Visual, Bookstore, Copy Center, Food Service, Mailroom, Publishing Services, Social Research Center, Telecommunications, Transportation, and Physical Plant. Departments are required to purchase office supplies through the bookstore and arrange local ground transportation through the transportation department. For other transactions, departments are encouraged to consider the goods/services provided internally but may purchase from an outside vendor if it is economically advantageous to do so.
Interdepartmental Charges Procedure

Purchaser :

  • Obtain verbal approval from budget officer prior to initiating a transaction and obtain proper general ledger account number to be charged.
  • Obtain goods/services from appropriate department and provide proper general ledger account number.

Budget Officer :

  • Receive statement of activity from charging department each month. This report is for informational purposes only. All questions pertaining to the statement should be directed to the department which supplied the goods/services.