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Purchaser
The purchaser is the person who places the order and receives the goods/services. If a professor asks a secretary to place an order and the secretary receives the goods/services on behalf of the professor, the secretary is the purchaser.
Budget Officer
A budget officer is the individual with designated responsibility for a particular budget. This individual is generally involved in the budgeting process and is responsible for the expenditures charged to the budget. Vice Presidents, deans, chairpersons, department heads, and directors are commonly assigned the duties of a budget officer.
Signatures
The signature of the purchaser and the signature of the budget officer must appear on all forms. The purchaser's signature serves as evidence that the goods were received. The budget officer's signature indicates that the purchase was properly authorized. Click here for alternate signature information.
Account Numbers
A twelve digit account number (x-x-xxxxx-xxxxx) must be identified on all documents submitted to the Financial Services Office. This number identifies the appropriate budget and the correct line item within the budget to which the request should be assigned (charged).
Sales Tax
Calvin is exempt from sales and use taxes on purchases of tangible property (i.e. merchandise). Purchases of personal services (e.g. hotels, airlines, restaurants, etc) are not exempt from sales taxes. Accounts Payable will furnish a copy of Calvin's tax exempt certificate upon request.
Alternate Signature
If the purchaser is not available, the budget officer and budget officer's supervisor should provide signatures. If the budget officer is not available, then the budget officer's supervisor should provide the second signature. Vendor Invoices
All vendor invoices should be addressed as follows: Calvin College
Accounts Payable
3201 Burton S.E.
Grand Rapids, MI 49546
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