Payments - Payments Matrix

- Forms Required for Processing Payments to Foreign Nationals

The matrix below identifies the forms Calvin requires to process payments to various categories of foreign visitors. In order to receive the payment type at the heading of the column, all of the forms identified with an "X" must be submitted to the Financial Services Office.

NOTE : We have not included information on reimbursed business expenses because there are no unique requirements related to foreign nationals.

  Salary/Wages & Payroll Stipends Honoraria B Visa or No Visa Honoraria J-1 from Calvin Honoraria J-1 from Other School Business Expense Reimbursements (Note 3) Scholarship/ Fellowship for Students
Honoraria Form   
X
X
X
X
   
I-9
X
   
  
  
  
  
Foreign Natl. Information Form
X
X
X
X
X
X
J-1 Letter Other Institution       
X
   
  
I-20 (See Note 1)
X
   
  
  
  
X

DS-2019 (formerly IAP 66) (See Note 1)
X
   
X
X
X
   

I-94 (See Note 1)
X
X
X
X
X
X

U.S. Fed ID Required (See Note 2)

X
X
X
X
X
X
Tax Withholding (No Withholding if Treaty Applies)
X
X
X
X
X
X
Tax Reporting
X
X
X
X
X
X

1. Attach immigration documents to Foreign National Information Form if you are submitting the questionnaire.  CAUTION: Visitors from Canada and Mexico who enter the U.S. without a visa and do not obtain I-94 can still receive payment.

2. A U.S. Federal ID (Social Security Number or Individual Taxpayer Identification Number) is required for tax reporting and treaty exemption. The IRS also requires it on all U.S. tax returns. See the FAQ page for guidance.

3. Calvin will reimburse the business expenses (transportation, meals, lodging) for short term visitors as long as the voucher includes business purpose and original receipts supporting the expense.