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FAQ: Faculty

Attendance checks

Advising

Grading

Course Rosters

Course Enrollment Reports

 

Questions still not answered? Send your question to us.

Please contact the HelpDesk at 6-8555 if you have questions or trouble with the portal.

 

Attendance checks

When should I request an attendance check for a student?

If you have a student who has missed an abnormal amount of class over an extended period of time (e.g., more than a week, or repeating patterns of spotty attendance, with limited explanation from the student), we can initiate a check of the student’s other classes, attempt to contact the student on your behalf, and assist with issues related to the student improving their attendance or dropping the class.

How should I request an attendance check?

  1. When you notice attendance problems with a student, make an initial attempt to address the problem by contacting the student directly, by email or phone.
  2. If attendance issues persist, please send an email to attendance@calvin.edu. We will inquire about the student's attendance in other classes, and will then funnel this information to the appropriate staffer for follow-up.

Advising

How do I obtain advisee information from the portal?

To view advisee transcripts, course schedules, AERs and test scores visit the portal (services, courses and advising):

  • Using the portal, go directly to AERs and transcripts (services, courses and advising).
  • For your current advisees, enter a future term, submit
    • (Entering the current term will give you a list of every advisee that you have had during the term – including those who have changed advisors since the term began)
  • Once presented with a list of your advisees, select one item from the drop-down box in the action column for one student

The following information is available for each advisee:

  • TRANS - Transcript: A complete list of your advisee’s Calvin courses and grades
  • SCHED - Schedule: Your advisee’s course schedule for current or past terms
  • PREV - Program Evaluation: Your advisee’s current -or- proposed AER
  • TESU -Test Summary: Your advisee’s scores on admissions tests, placement tests, and credit exams

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How do indicate that advisees have been advised for registration?

To electronically indicate that your advisees have been “Advised” for registration:

  • Using the portal (services, courses and advising) check the box next to each person that you have advised, submit

Once a student’s record has been marked, the ID of the advisor who marked the record will show in the Approved/Advised by ID column. This will allow you to tell which students you have verified and which ones you have yet to advise. If the student has two advisors it is possible that the other advisor will mark the record. That advisor’s ID number will appear in the Approved/Advised by ID column.

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How do I use the Advisee Picture Generator?

Visit the picture generator via the portal (services, courses and advising).

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Can I e-mail all of my advisees at once?

Yes, it works the same as e-mailing a class all at once. Visit the portal, under organizations, select 'Advising for your name'. This will take you to Moodle, select 'participants' and choose your adivsee list from the drop down. You will have a choice to select all at the bottom of the page, choose the appropriate action from the drop down menu.

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Grading

How do I submit final and mid-term grades?

Instructions:

  • Using the portal (not Moodle), select submit grades (services, courses and advising).
  • Select the appropriate term from the drop-down menu, submit
  • *NOTE* The portal will time out after a period of inactivity (not selecting submit). Please consider submitting small batches of grades for large rosters.
  • Final grades, select ‘F-Final’ from the drop down menu (Mid-terms, select ‘I-Midterm/Intermediate')
  • Select a course section, submit
  • Final gades, enter grades in the Grade column, submit (Mid-term, enter grades in the Midterm Grade column for first-year students (noted as FR on your roster), submit)
  • After submitting your grades, please review their accuracy and make corrections
  • You will recieve an automatic confirmation e-mail when grades are submitted successfully.

Guidelines:

  • All lecture courses should be graded A-F . (Calvin does not recognize a grade of ‘A+’)
    • Mid-term grades are not required for labs, Prelude courses, FIT courses, or PER courses
  • Students auditing a course should receive a grade of 'AU'. These students are noted with 0.00 in the credits column of the roster.
  • Students who stopped attending class but did not officially drop the course should receive an ‘N’
  • Students receiving a grade of credit/no credit for a non-graded course should receive 'CR' credit, or 'NC' no credit. These grades are used only for labs and specified courses.
  • Students receiving a grade for a 'W' numbered interim course should receive 'S' satisfactory, 'U' unsatisfactory, or 'H' honors (for exceptional work). None of these grades will calculate into the student's gpa.
  • Students contracting with you to finish course work as an incomplete should receive an 'I' with an agreed upon expiration date. You will not be able to leave the screen if the date is blank. The standard dates are March 15 (fall and interim) and October 15 (spring and summer). Use an incomplete contract to guide the completion process.

Important Notes:

  • You will receive a grading confirmation email if your grades were successfully submitted
  • Grades will not be accepted if you do not click ‘submit’ after entering them
  • Grades cannot be submitted through Moodle.
  • *NOTE* The portal will time out after a period of inactivity (not selecting submit). Please consider submitting small batches of grades for large rosters.

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How do I change a grade?

Grades can be changed through the portal (as above) before the registrar's office verifies the grades. After the grades have been verified, all grade changes must be submitted with a grade change form, available at our Spoelhof location, or by e-mail.

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Course Rosters

How do I view official class rosters online?

You can find official course rosters via the portal (services, courses and advising).

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Course Enrollment Reports

How do I obtain a course enrollment report?

You can find enrollment reports through the portal (services, courses and advising).

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Did You Know?

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