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Academic Matters

Academic Appeal Process for Semester Programs

This process is for students who are NOT recommended for off-campus study by Academic Services. If your preliminary application for a semester program was not been recommended due to GPA, you can appeal by writing a letter to the Director of Off-Campus Programs that addresses the following questions:

- Why your GPA is low?
- What steps are you taking to improve your GPA?
- How can you still be successful in the off-campus program?
- Why should you be allowed to participate in this off-campus program?
- Why do you need to go to this program at this particular point in your academic career?

You may also wish to include a letter of recommendation from a professor who can attest to their academic ability (not required).

Once the Off-Campus Programs Director receives an appeal letter, it will be sent to the director of the specific program for which the student applied. The final decision for student participation is made by the Director of Off-Campus Programs in consultation with the program director. If the appeal is granted by the OCP office, the student must meet with the program director to develop a formal contract outlining all expectations for the program. Successful student contracts could include the following:
- Academic requirements prior to the trip (e.g. specific GPA, class attendance, etc);
- Academic requirements during the trip (e.g. specific academic expectations, class attendance, use of a tutor, extra meetings with the instructor, etc);
- Adherence to all aspects of Calvin’s student conduct code;
- Consequences if expectations are not met.