The CALL Constitution
The official name of the organization is Calvin Academy for Lifelong Learning.
The acronym for the organization, CALL, will be used throughout this Constitution
and Bylaws and may be used in publicity for the organization.
The Calvin Academy for Lifelong Learning is an organization affiliated with Calvin
College; it relates to the College through the Office of Alumni, Parent and
Community Relations. .
The purpose of CALL is twofold: first, to enrich the lifelong spiritual,
intellectual, cultural, and social lives of its members, and second, to create an
abiding partnership between Calvin College and senior citizens in Greater Grand
Rapids who wish to share knowledge, talents and experience.
2.3.1. The membership of CALL, through its Board of Directors, has responsibility
for designing, managing, and carrying out its various activities in accordance with
2.3.2. CALL is subject to superintending control by the President of Calvin
College, reflecting that this is a partnership based on mutual goals as well as
the fact that CALL is under the College's 501(c)3 non-profit designation.
Membership in CALL is normally open to all persons who are age 50 or older.
Members should have a broad range of interests, inquisitive minds, spiritual and
intellectual vitality, and a willingness to contribute to the enrichment of fellow
members and other members of the local community.
Members must be supportive of the goals and purposes of Calvin College .
CALL membership is primarily for persons who will participate regularly and
actively in the organization.
There will be an annual monetary amount set for membership dues.
CALL will be led by a Board of Directors of at least twelve and not more than
fifteen members elected from and by the membership, plus two members appointed by
the President of Calvin College.
The term of office for a Board member is three years, with a maximum of two consecutive
terms. A previous Director may become eligible for re-nomination after a one-year
absence from the Board.
Only those Directors who support the values,philosophy, and educational focus of CALL and Calvin College will be considered for nomination to the office of President of the Board.
To be eligible for nomination as President of the Board, a Director must be willing to sign the form
of subscription required of Calvin College faculty.
5.1.1. Proposed amendments may be initiated either
by CALL members or by the Board of Directors.
5.1.2.Proposed amendments must be reviewed by
both the Board of Directors and the President of Calvin College.
5.1.3.Proposed amendments must be made available
to the membership at least thirty days prior to consideration at a duly constituted CALL membership meeting.
For adoption, proposed amendments require approval
by at least a two-thirds vote of those present at an official CALL membership
The Calvin Academy of Lifelong Learning, because
of its affiliation with Calvin College, is a certified 501(c)(3) charitable organization,
whose assets defer to the College should it dissolve.
* * * * *
1.1.1. Nominations for Board members shall be
made by the Nominating Committee from the membership of CALL
1.1.2.At least one month prior to the annual
meeting the Nominating Committee shall submit to the Board a Slate of Candidates
for Board positions which are open.
1.1.3. After approval by the Board, this Slate
of Candidates shall be included in the annual meeting notice to CALL members.
1.2.1. Directors shall be elected at the annual
meeting of CALL from the Slate of Candidates.
1.2.2. Nominations may be made from the floor
provided the nominee has given prior approval to such action.
1.2.3. Election may be by unanimous consent or
by voice vote. If the number of candidates exceeds the number to be elected, the
voting shall be by ballot, a simple majority required for election.
1.2.4.Following the annual meeting, the new Board shall meet to elect its officers.
1.3.1. Resignation of a Board member must be
in writing and shall be submitted to the Board President or Secretary.
1.3.2.The Board may make appointments to fill
mid-term vacancies in elected positions after having solicited names of candidates
from the Nominating Committee.
1.3.3. Vacancies in positions appointed by the
President of Calvin College may be filled only by the President of Calvin College.
1.4.1. Three consecutive unexcused absences from regular Board meetings by a Board member shall,
after due notification, normally be considered equivalent to resignation.
1.4.2. Vacancies resulting from such absence
may be filled in accordance with section 1.3 above.
1.5.1. The Board of Directors shall hold regular
meetings at such times and places as it may determine.
1.5.2. Special meetings may be called by the
President or at the written request to the Board Secretary by two or more members
of the Board.
1.5.3. Notice shall be given to all Board members
at least forty-eight hours prior to all meetings.
The Board of Directors shall set the annual membership
fee and announce it during the annual membership renewal and new-member drive.
The officers of CALL shall be: President,
Vice-President, Secretary, Treasurer, and Vicar.
2.2.1.A slate of nominees, usually one nominee
for each office, shall be drawn up by the Executive Committee, augmented with one
member of the Nominating Committee selected by the President. This slate shall be
presented to the Board at the end of the June Board meeting. Additional names may
be placed in nomination by the Board at the June meeting.
2.2.2.Officers shall be elected by the Board
from these nominees, at the June meeting of the Board.
2.2.3.Officers shall serve one-year terms, beginning
immediately after the June meeting of the Board, and may be re-nominated for each
of their remaining term years.
2.2.4.The CALL membership shall be duly notified of CALL’s officers following the election.
2.3.1.The President of the Board of Directors will give leadership to ensure that CALL programs are educationally sound and support Calvin College 's mission of integrating
faith and learning.
2.3.2.The President shall preside at all meetings
of CALL, of the Board of Directors, and of the Executive Committee.
2.3.3.The President shall, in consultation with the Executive Committee, appoint the Chairpersons
of all committees.
2.3.4. The President shall be an ex-officio member
of all committees except the Nominating Committee.
The Vice-President shall act as an aide to the
President and, in the absence of the President, perform all the normal duties of
2.5.1.The Secretary shall keep and present a
correct record of the proceedings of all CALL meetings and of the Board
of Directors and Execuative Committee.
2.5.2. The Secretary shall deliver copies of
materials having potential historical value, such as general mailings, newsletters,
and Board Minutes, to Heritage Hall of Calvin College.
2.6.1. The Treasurer shall ensure that there
is an accurate record of membership and dues, shall authorize expenditures from CALL funds, shall prepare an annual report, and shall serve on the Budget and Finance
2.6.2. On behalf of CALL the Treasurer will use Calvin College Financial Services for
its bill paying and accounting needs.
The Vicar shall perform all the normal duties
of the Vice-President, Secretary, or Treasurer when any of these officers are absent.
2.8.1.The Executive Committee shall consist
of the officers of the Board, one of the members appointed by the President of Calvin
College, and the immediate past president (for one year).
2.8.2.The Executive Committee shall act on behalf
of CALL between meetings of the Board, subject to the right of
the Board to review Executive Committee action at the next Board meeting.
2.8.3.The chairpersons of the committees having
responsibility for the matter or matters being dealt with at the Executive Committee
meeting will normally be invited to attend and will have full privilege of the floor.
2.8.4.The Executive Committee shall direct the day-to-day work of CALL's paid
employees. These employees shall also have an organizational tie to the
college's human resources structure through a designated college administrator.
3.1.1. College Support Committee
This committee will work with Calvin College
in establishing college support in providing space, equipment, mailing and duplicating
services, and other appropriate needs.
3.1.2. Curriculum Committee
This committee will establish a curriculum that
is based on the interests of the membership, and that is in harmony with the stated
purpose of is committee will establish a curriculum that
Qualified instructors or leaders will be drawn both from within the membership and
from the community.
3.1.3. Finance Committee
This committee will establish a yearly budget,
and will recommend membership and class fees to the Board. This committee will also
investigate other means of support, such as private donations and foundation grants.
3.1.4. Hospitality Committee
This committee will maintain appropriate services
to members, and provide hospitality at all sessions and meetings.
3.1.5. Member Events Committee
This committee will establish and plan social
gatherings for members, and will arrange a program of special trips and events for
3.1.6. Membership Committee
This committee will recruit members from among
the senior citizens of the Greater Grand Rapids area, maintain records of their
interests and volunteer preferences, and distribute such information to appropriate
committees. This committee will also serve as the Distinguished Service Award Nominating
3.1.7. Nominating Committee
This committee will prepare a slate of candidates
for Board members, and present it to the Board for their approval, before the slate
goes to the membership for election. This committee will also suggest names of persons
to the Board for candidates to fill unexpired terms on the Board.
3.1.8. Public Events Committee
This committee will coordinate the Passport to
Adventure Travelogue series and the Noontime Lecture Series, and establish appropriate
new events open to the public.
3.1.9. Publicity Committee
This committee will prepare publicity announcements,
publish a membership newsletter, and handle all mailings.
3.1.10. Service and Community Relations Committee
This committee will assist members in finding
ways to use their skills on a volunteer basis in the community and will initiate
activities by which ommittee will assist members in finding
ways to use their skills on a volunteer basis in the community and will initiate
activities by which CALL can serve th Service Grant Program, and make recommendations to the Board for
3.1.11. Summer Programs Committee
This committee will arrange summer events and
summer courses, based on the interests of the membership.
3.1.12. Health, Fitness, and Recreation Committee
This committee will establish programs to assist
members in leading healthy and enjoyable life-styles. This committee will collaborate
with the HPERDS Department of Calvin College, as well as with other agencies, in
establishing and operating some of these programs.
3.2.1. Committee Chairpersons are appointed by
the President, in consultation with the Executive Committee of the Board.
3.2.2.Committee Chairpersons are responsible
for recruiting committee members from the CALL membership in sufficient number to carry out the duties of the committee.
3.2.3. One Board member shall be appointed to
each committee. This appointment shall be made jointly by the Committee Chairperson
and the Board President.
3.2.4.There are no term limits for committee
The President of the Board shall appoint ad hoc committees as required.
The CALL Bylaws may be amended by majority
vote of the Board of Directors.
All changes to the Bylaws shall be reported promtly to the CALL membership.